Administrative Officers
Job description
These individuals supervise activities related to administration (analysis of operations, acquisition of supplies and services, etc.). This group includes administrative officers who are supervisors.
Environment
- Controlled ambient temperature
Main tasks
- Supervise office procedures and records management staff.
- Evaluate and implement new work methods.
- Prioritize tasks and ensure deadlines are met.
- Apply policies and practices on the disclosure of records according to applicable laws.
- Coordinate and plan administrative services (work assignment, needs assessment, maintenance, security, etc.).
- Analyze, prepare, and manage the budget and contracts.
- Plan projects.
- Control stocks.
- Compile data.
- Write letters, manuals, and reports.
Advancement and mobility
- Experience leads to management positions.
Hourly wage
The hourly wage is calculated by averaging wages from 2019 to 2021.- Minimum
- $20.00
- Median
- $27.92
- Maximum
- $42.86
Job prospects for 2021-2025
sr.comparaison-region.titre
Job prospects for 2021-2025
Job prospects
All of Québec
All of Québec
Total jobs for 2020
All of Québec
All of Québec
Gender distribution
All of Québec
- 80.1% Female
- 19.9% Male
- 80.1% Female
- 19.9% Male
Job types
All of Québec
- Full time
- Part time
- Full time
- Part time
Yearly wage on 2015
All of Québec
All of Québec
Other characteristics
All of Québec
- Non traditional for men
- None
All of Québec
- Non traditional for men
- None
Sectors of activity
All of Québec
-
NAICS 621, 622, 62329% of jobs
-
NAICS 9120% of jobs
-
NAICS 6110% of jobs
-
NAICS 815% of jobs
-
NAICS 521, 522, 523, 5264% of jobs
-
Others32% of jobs
All of Québec
-
NAICS 621, 622, 62329% of jobs
-
NAICS 9120% of jobs
-
NAICS 6110% of jobs
-
NAICS 815% of jobs
-
NAICS 521, 522, 523, 5264% of jobs
-
Others32% of jobs
Training and requirements
Formation
Secondary
DVS
in
accounting
Placement rate: 55.2%
21.2% of graduates pursue further studies
DVS
in
comptabilité
Placement rate: 75.1%
9.2% of graduates pursue further studies
DVS
in
secretarial
Studies
Placement rate: 70.2%
14.7% of graduates pursue further studies
DVS
in
secrétariat
Placement rate: 77.1%
10.9% of graduates pursue further studies
College
DCS
in
accounting
and
Management
Technology
Placement rate: 42.7%
53.4% of graduates pursue further studies
DCS
in
office
System
Technology
(Micropublishing
and
Hypermedia)
Placement rate: 67.7%
20% of graduates pursue further studies
DCS
in
office
System
Technology
(Office
Work
Coordination)
Placement rate: 85.7%
10.7% of graduates pursue further studies
Sometimes required
- Post-secondary diploma or degree in Business or Public Administration may be required.
- Experience at a senior level may be required.
- Experience in office administration as an Executive Secretary may be required.
- Project management certification may be required.
Main skills and characteristics
Skills
- Data collection
- Written expression
- Reading comprehension
- Active listening
- Oral expression
- Time management
- Information processing
- Service oriented
- Coordination
- Critical thought
- Result evaluation
- Judgment and decision-making
- Social perception
Abilities
- Oral comprehension
- Written comprehension
- Written expression
- Verbal skills
- Near vision
- Speech clarity
- Speech recognition
- Information organization
- Awareness of issues
- Classification
- Deductive reasoning
- Inductive reasoning
Knowledge and attributes
- Diplomacy
- Knowledge of administration and management
- Autonomy
- Sense of responsibility
- Capacity to work in a team
- Capacity to delegate
- Versatility
- Rigour
- Respect standards and regulations
- Knowledge of office work
Interests
- Direct, organize, and manage
- Draft, communicate, and inform
- Work with numbers
- Work in an office
Personality profiles (RIASEC)
- Enterprising
- People with this profile prefer having responsibilities, influencing others and responding to challenges.
- Social
- People with this profile prefer to be in contact with others, in particular to entertain, help or teach them.
- Conventional
- People with this profile prefer specific, well-defined tasks. They like to respect the order of things and follow established rules.
Official name of the NOC 1221
Administrative officers
Job titles
- Administrative support officer
- Organization and productivity project officer
- Project manager - non-technical
- Administrative services co-ordinator
- Administrative technician
- Native band administrator
- Office administrator
- Reserve administrator
- Test administrator
- Office automation administrator
- Administrative officer
- Project administration officer
- Student assistance officer
- Claims officer
- Admissions officer - post-secondary educational institution
- University admissions officer
- Financial assistance officer
- Crown assets distribution officer
- Forms management officer
- Management planning officer
- Liaison officer
- Implementation officer
- Planning officer
- Administrative planning officer
- Surplus assets officer
- Civil emergency measures officer
- Operating officer - administration
- Business services officer
- Access to information and privacy officer
- Freedom of information officer
- Privacy officer
- Administrative analyst
- Budget analyst
- Documentation and projects analyst
- Records analyst - access to information
- Technical assistant - office support
- Regional services chief
- Relocation commissioner
- Administrative co-ordinator
- Office co-ordinator
- Office automation co-ordinator
- Financial assistance co-ordinator - college or university
- Official languages co-ordinator
- Bilingual services co-ordinator
- Office services co-ordinator
- Testing co-ordinator
- Communications service co-ordinator
- Parking co-ordinator
- Immigrant investors program co-ordinator
- Public trustee
- Office manager
- Prepress planner - publishing
- Ombudsman officer
- Business representative - club, lodge or society
- Administrative services officer
- Lease administration supervisor
- Testing supervisor
- Exam supervisor - post-secondary institution
- Chief invigilator
- Office automation technician
Skill type
Business, finance and administration
Last update: May 5, 2022
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