Administrative Assistants
Job description
These individuals carry out administrative tasks to support managers and professionals.
Environment
- Controlled ambient temperature
Main tasks
- Write, edit, and proofread documents (correspondence, invoices, presentations, brochures, reports).
- Open and distribute mail and other documents received.
- Coordinate the flow of information internally and with other departments and agencies.
- Schedule and confirm appointments and meetings.
- Greet visitors, determine the purpose of their visit, and direct them to the appropriate person.
- Order and maintain office supply inventory.
- Answer the phone and emails.
- Establish and maintain filing systems for information files.
- Keep minutes of meetings.
- Organize travel and make necessary reservations.
Hourly wage
The hourly wage is calculated by averaging wages from 2019 to 2021.- Minimum
- $16.00
- Median
- $22.53
- Maximum
- $31.20
Job prospects for 2022-2026
sr.comparaison-region.titre
Job prospects for 2022-2026
Job prospects
All of Québec
All of Québec
Total jobs for 2021
All of Québec
All of Québec
Gender distribution
All of Québec
- 96.5% Female
- 3.5% Male
- 96.5% Female
- 3.5% Male
Job types
All of Québec
- Full time
- Part time
- Full time
- Part time
Yearly wage on 2015
All of Québec
All of Québec
Other characteristics
All of Québec
- Non traditional for men
- None
All of Québec
- Non traditional for men
- None
Sectors of activity
All of Québec
-
NAICS 9115% of jobs
-
NAICS 6112% of jobs
-
NAICS 239% of jobs
-
NAICS 819% of jobs
-
NAICS 44, 456% of jobs
-
Others49% of jobs
All of Québec
-
NAICS 9115% of jobs
-
NAICS 6112% of jobs
-
NAICS 239% of jobs
-
NAICS 819% of jobs
-
NAICS 44, 456% of jobs
-
Others49% of jobs
Training and requirements
Formation
Secondary
DVS in accounting 
Placement rate: 72%
10.3% of graduates pursue further studies
DVS in comptabilité
Placement rate: 80.7%
8.8% of graduates pursue further studies
DVS in secretarial Studies
Placement rate: 69.6%
11.5% of graduates pursue further studies
DVS in secrétariat
Placement rate: 84.1%
8% of graduates pursue further studies
College
Sometimes required
- Experience in office work is often required.
Main skills and characteristics
Skills
- Data collection
- Written expression
- Reading comprehension
- Active listening
- Oral expression
- Time management
- Information processing
- Service oriented
- Coordination
- Critical thought
- Result evaluation
- Judgment and decision-making
- Social perception
Abilities
- Oral comprehension
- Written comprehension
- Written expression
- Verbal skills
- Near vision
- Speech clarity
- Speech recognition
- Information organization
- Awareness of issues
- Classification
- Deductive reasoning
- Inductive reasoning
Knowledge and attributes
- Capacity to establish and maintain interpersonal relations
- Sense of responsibility
- Versatility
- Rigour
- Capacity to be discrete
- Knowledge of computer science, digital and electronics
- Intermediate knowledge of the English language
- Assiduity and punctuality
- Knowledge of office work
- Impeccable appearance
Interests
- Draft, communicate, and inform
- Work in an office
- Collect, verify, sort, and classify data or information
Personality profiles (RIASEC)
- Conventional
- People with this profile prefer specific, well-defined tasks. They like to respect the order of things and follow established rules.
- Social
- People with this profile prefer to be in contact with others, in particular to entertain, help or teach them.
- Artistic
- People with this profile prefer to express their emotions and thoughts through various art forms. They like to use their imagination.
Official name of the NOC 1241
Administrative assistants
Job titles
- Administrative assistant
- Office administrative assistant
- Secretary (except legal and medical)
- School secretary
- Executive secretary (except legal and medical)
- Administrative assistant - office
- Loans and grants administrative assistant
- Secretary-clerk
- Administrative secretary
- Finance secretary
- Appointment secretary
- Human resources secretary
- Church secretary
- Contracts secretary
- Sales secretary
- Taxation service secretary
- Private secretary
- Recording secretary
- Technical secretary
Skill type
Business, finance and administration
Last update: March 27, 2023
