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Financial Support Program, Together Against Bullying

General notice

The 2022 call for projects is now closed.

The Together Against Bullying Financial Support Program (PDF 2.54 Mb) is designed to reach the different living environments and different groups of people that could benefit from the development or improvement of interventions adapted to their realities and their special needs.

Program objectives

General objective

The purpose of this financial assistance program is to support projects that can contribute, in various ways, to preventing and countering bullying and to improving support for victims, witnesses, close relations and perpetrators of bullying.

Specific objectives

Among the different means that can be implemented, the Ministère de la Famille (the Ministère) wants to encourage initiatives that seek to:

  • Act on the risk and protection factors associated with bullying by intervention strategies that go beyond raising awareness of the problem of bullying and beyond promoting prosocial behaviours (primary prevention). This choice is based on the fact that different actions directly related to awareness are already being conducted in the field, particularly due to the contribution of stakeholders in educational environments and community action players. In addition, several current and future measures included in the government action priorities should ensure the achievement of awareness objectives among the general public and the various communities regarding the problem of bullying and the associated or related problems;
  • intervene with a special clientele or a specific environment.

For example, the program targets projects seeking to:

  • Make prevention or intervention tools available to the public and the stakeholders in different environments (community, recreation and sports organizations, etc.);
  • Adapt tools or practices to specific realities;
  • Deploy new intervention practices or implement intervention practices based on current knowledge.

Project eligibility criteria

To be eligible for the program, the project must:

  • Contribute to achieving at least one of the specific objectives of the Financial Support Program, namely:
    • Aim to prevent or fight bullying or cyberbullying, or assist the victims, witnesses, close relations and perpetrators of bullying;
    • Be geared to clienteles most likely to be victims of bullying or cyberbullying (young people, the elderly, people of sexual and gender diversity, ethnic and cultural minorities, Indigenous peoples, persons experiencing poverty or homelessness, etc.);
    • Aim to increase the safety of various environments, whether at the local, regional or provincial level;
  • Be based on scientific knowledge or other relevant data;
  • Be based on a positive and educational approach;
  • Offer activities that are different from the organization’s regular activities;
  • Be a one-time project;
  • Take place over a maximum period of 36 months;
  • Not be a substitute for government actions and responsibilities or identical to such actions and responsibilities.

Only one project per applicant may be submitted for the same call for projects.

Any project presenting one or more of the following characteristics is not eligible for the program:

  • The project offers regular activities or activities generally funded by the applicant organization’s operating budget;
  • The activities have already been completed or are in progress;
  • The project includes one or more activities already funded under the program;
  • The applicant plans to subcontract activities to a third party corresponding to more than 25% of the eligible project expenses;
  • The project seeks to produce goods or services for sale or to solicit donations;
  • The activities are conducted outside Québec.

Applicant eligibility criteria

To be eligible for the program, the applicant must meet the following conditions:

  • Be a legally constituted non-profit organization;
  • Have a valid Québec Enterprise Number;
  • Be administered by a democratically elected board of directors, the majority of whom are persons domiciled in Québec;
  • Be operating mainly in Québec;
  • Have been in operation for at least two years.

The following applicants are excluded from the program:

  • Foundations whose mission is basically to raise and redistribute funds;
  • Professional orders, unions and political organizations;
  • Religious organizations;
  • Organizations created by a public body to meet the interests of a public administration;
  • Non-profit organizations whose objectives and activities are aimed primarily at holding conventions, symposia or seminars or preparing and producing teaching or promotional materials;
  • Non-profit organizations whose priority objectives and activities, in whole or in part, are buying and renovating properties.

An applicant is also ineligible in the following situations:

  • Applicant is entered in the register of enterprises ineligible for public contracts;
  • Applicant has not fulfilled its obligations after duly receiving a formal notice related to the granting of previous financial assistance by the Ministère during the two years prior to the application for financial assistance.

Financial support and granting conditions

Financial support

Under the program, the Ministère offers non-recurring financial support based on the duration of the project. The maximum amount granted is 90% of the project’s eligible expenses without exceeding:

  • $50,000 for a project lasting up to 12 months;
  • $100,000 for a project lasting more than 12 months but not more than 24 months;
  • $150,000 for a project lasting more than 24 months but not more than 36 months.

The activities must be carried out between the signing date of the financial assistance agreement by all the parties and the completion date of the project as stipulated therein.

Contribution of recipient

A minimum financial contribution of 10% of the project’s eligible expenses is required from the recipient or its non-government partners.

Cumulative financial assistance

Cumulative direct or indirect financial assistance from departments, agencies and Crown corporations or state-owned enterprises of the Québec government or the Government of Canada, as well as from municipal entities must not exceed 90% of the eligible expenses. In calculating this cumulative assistance, the contribution from the recipient or its non-government partners is not included.

For the purposes of the rules for cumulative public financial assistance, the term municipal entities refers to the municipal bodies as defined in section 5 of the Act respecting Access to documents held by public bodies and the Protection of personal information (CQLR, chapter A-2.1).

When a project targets a clientele that is under the responsibility of another department, that body will be asked for a notice of relevance to ensure that any financial assistance given under the program will not lead to duplication.

Disbursement terms and conditions for financial assistance

Financial assistance is disbursed to the recipient on the following terms and conditions:

  • A first disbursement (80% of the financial assistance) is made within 30 days of the signing of the financial assistance agreement by all the parties;
  • A final disbursement (20% of the financial assistance) is made within 30 days of the Ministère’s acceptance of the final report showing that the assistance obtained was rigorously maximized.
  • A first disbursement (50% of the financial assistance) is made within 30 days of the signing of the financial assistance agreement by all the parties;
  • A second disbursement (30% of the financial assistance) is made within 30 days of the Ministère’s acceptance of the progress report submitted at the end of the first year;
  • A final disbursement (20% of the financial assistance) is made within 30 days of the Ministère’s acceptance of the final report showing that the assistance obtained was rigorously maximized.
  • A first disbursement (40% of the financial assistance) is made within 30 days of the signing of the financial assistance agreement by all the parties;
  • A second disbursement (25% of the financial assistance) is made within 30 days of the Ministère’s acceptance of the progress report submitted at the end of the first year;
  • A third disbursement (25% of the financial assistance) is made within 30 days of the Ministère’s acceptance of the progress report submitted at the end of the second year;
  • A final disbursement (10% of the financial assistance) is made within 30 days of the Ministère’s approval of the final report showing that the assistance obtained was rigorously maximized.

The Ministère may cancel or reduce a scheduled disbursement to a recipient if the expenses incurred to complete the project are less than the expenses included in the budget forecasts of its application for financial assistance.

The disbursements are always subject to the availability of funds or appropriate and sufficient appropriations by the National Assembly.

Submission of the application

Applications must be submitted within the framework of the call for projects. Applicants must submit their applications for financial assistance using the form (English version will follow) provided for that purpose.

The application for financial assistance, together with all required documents, must be sent to the Ministère at intimidation@mfa.gouv.qc.ca prior to the deadline specified in the call for projects.

The date of receipt of the application is that on which the original signed digital form is received.

Documents required

To be submitted for evaluation, the files must be completed, comprehensible and based on accurate data. In addition, they must include:

  • The duly completed application form, including, in particular:
    • a summary description of the applicant;
    • a summary of the project;
    • a description of the target clientele;
    • the project objectives;
    • the anticipated spin-offs;
    • the human, material and financial resources required to carry out the project;
    • a calendar of the phases in project completion;
    • the presentation of a balanced budget.
  • A resolution of the board of directors of the applicant organization, duly signed, authorizing the grant application, mentioning the service offered and indicating the person authorized to submit the application;
  • A copy of the incorporating instrument of the applicant organization, attesting that it is a non-profit organization registered in Québec;
  • A copy of the most recent annual report and financial report of the applicant organization.

Furthermore, the Ministère may, if needed, require any additional information or documents it deems relevant.

Only expenses directly related to carrying out the project’s activities are considered. The following expenses are eligible:

  • Salaries (including employee benefits that are comparable to those normally paid by the organization for similar tasks):
    • of the staff assigned to managing the project, without exceeding 10% of the total eligible expenses,
    • of the staff assigned to carrying out the project;
  • The costs of purchasing material and supplies intended exclusively for the project;
  • The costs related to promotion and dissemination of achievements (production of promotional material, distribution costs, etc.) exclusively concerning the project;
  • Travel expenses directly related to carrying out the project (the cost of transportation, meals and accommodation within Québec are not to exceed the rates in effect within the Québec public service);
  • Rental of equipment (computer, electronic or other equipment) exclusively for the project, or the purchase of such equipment if it is shown to cost less than the rental;
  • External fees directly related to carrying out the project, where the recipient does not have the necessary expertise (without exceeding 25% of the project’s eligible expenses in subcontracting).
  • Any expenses related to activities carried out prior to the acceptance of the project;
  • Any expenses related to the day-to-day operations of the recipient and its partners (rent, electricity, maintenance and repairs, insurance, bank charges, etc.);
  • Any remuneration that is not directly related to carrying out the project, namely the salaries of staff assigned to the day-to-day operations of the recipient and its partners (bookkeeping, office, janitorial services, etc.) or to other projects;
  • Any other expenses not directly related to the carrying out or promotion of the project;
  • Any capital expenses;
  • Any expenses related to the purchase of furniture or goods, including computer or cell phone equipment;
  • Any expenditure related to the acquisition of audiovisual, photographic or recording equipment (e.g. television, Blu-ray player, camera, etc.);
  • Any expenditure related to the acquisition of sports or recreational equipment (e.g. soccer balls, fitness equipment, musical instruments, etc.);
  • Any expenses related to the organization of in-person conferences, conventions or seminars;
  • Fines, legal fees or costs related to convictions for civil or criminal offences;
  • Alcoholic drinks, tobacco and cannabis expenditures, liquor permits and reunion permits;
  • Any expense related to debt financing or the repayment of borrowings already contracted or to be contracted in the future;
  • Portion of the Québec sales tax, portion of the goods and services tax and other costs for which the organization is entitled to a refund;
  • Cost overruns.

Application selection

The files accepted will be evaluated by a selection committee under the responsibility of the Ministère, based on the following criteria:

  • Clarity, completeness and accuracy of the information provided;
  • Demonstration of the need to intervene;
  • Relevance and quality of the project presented;
  • Magnitude of expected spin-offs and sustainability of actions;
  • Feasibility and realism of the project;
  • Experience and expertise of the applicant and its partners;
  • Respect for obligations arising from a previous financial assistance agreement, if applicable.

The application for financial assistance must contain clear, complete and verified information.

The application for financial assistance must include an explicit demonstration of needs, in the target environment or with the clientele concerned, in relation to bullying. This demonstration is to be based on facts and must be realistic. The needs must be real, unmet and significant.

The information submitted must make it possible to evaluate the relevance and quality of the project with regard to:

  • Its consistency with or appropriateness for the government initiative;
  • Achieving the program objectives;
  • The stakeholders;
  • The appropriateness of the planned activities for the project objectives;
  • The needs of the milieu, the population or target groups, their characteristics, diversity and specificity;
  • The nature, approach and intensity of the activities for the milieu and target clientele, as well as the response to needs.

Whenever applicable, the project will be supported by the community and the partners, and local or regional concerted action is planned.

The information submitted must make it possible to assess:

  • The positive impact on the bullying phenomenon;
  • The contribution to the milieu or territory involved;
  • The expected short-term or medium-term effects;
  • The project’s viability and potential for sustainability (e.g. the hiring of a project leader should be accompanied by a guarantee of sustainability for the continuation of interventions);
  • The potential for transferring results to other milieus or clienteles.

The project’s feasibility and realism will be assessed on the basis of:

  • The means implemented to complete the project;
  • The applicant’s ability to carry out the project in accordance with the projected financial plan, the proposed program, and the applicant’s organizational and logistical skills;
  • The performance guarantees offered.

The experience and expertise of the applicant and its partners are recognized with regard to the problem of bullying, the nature of the project submitted and the target clientele.

Special attention will be paid to projects:

  • Dealing with an innovative subject or addressing one or more realities that are not covered much in the field or for a given environment;
  • Calling for the active participation of people involved in the development and implementation of activities (projects “by and for” youth, Indigenous people, seniors, and people with disabilities, to name a few);
  • Resulting from a concerted effort focusing on the complementarity of expertise;
  • Associating researchers or clinical staff with the initiative;
  • Involving regional or provincial deployment;
  • Aimed at implementing, regionally or across the province, a process with a proven track record in a milieu.

Accountability

With the goal of ensuring sound management of public funds, applicants receiving financial support under the program undertake to provide the information necessary for accountability, as required by the Ministère. Accountability includes, in particular, the following:

A progress report, when scheduled, with:

  • The progress of project activities, which includes a description of the activities carried out, the completion dates, the number of people reached, the results achieved, the project partners and explanations of any discrepancies between the approved project and the completed project;
  • The statement of expenses incurred, which includes a description of the expenses incurred, the number of hours expended, the actual amounts expended and explanations of any discrepancies between the approved budget and the budget used;
  • A copy of the material produced during the reference period, if any;
  • Any other information considered relevant by the Ministère or the recipient.

A final report, submitted within 30 days of the project’s completion, with the following supporting documents and elements:

  • A detailed report on the activities carried out and the results obtained, including a description of the activities carried out, the completion dates, the number of people reached, the results achieved, the project partners, the impact of the results in the short, medium and long terms, the means put in place to ensure the project’s sustainability, the potential for transferring the results to other environments or clienteles and explanations of any discrepancies between the approved project and the completed project;
  • A detailed report on the use of the financial assistance granted under the project, which includes a description of the expenses actually incurred, the amounts, the number of hours expended, explanations of any discrepancies between the approved budget and the budget used, as well as the other income actually received from the project partners;
  • A copy of the material produced during the project, if any;
  • Any other information considered relevant by the Ministère or the recipient;
  • All the supporting documents that have been requested by the Ministère.

Supporting documents must be kept by organizations for five years and can be consulted upon request by the Ministère.

For more information

Last update: November 24, 2022

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