Writing a Cover Letter

When applying for a job, it's generally a good idea to include a cover letter, otherwise known as an “application letter” or an “accompanying letter,” with your résumé. 

It is an opportunity to introduce yourself and make a first contact with an employer looking for candidates. 

There is a sample cover letter (DOCX 23 Kb) that you can download.

This sample cover letter has been designed to help you write a clear and professional cover letter.

You can save a copy of the sample to your computer in order to modify the sections and enter your own information.

Other sample cover letters exist. You can find them easily by searching online.

It is recommended that you have your résumé and the job offer handy while you write your letter. Research the company you're applying to and its sector of activity:

• visit the employer’s website
• view the Exploring Sectors of Activity page to find out about the company's sector of activity, job prospects in that sector and average salaries offered
• find out about the nature of the work and what the job advertised involves.

Next, ask yourself about your interest in the job.

• Is it a new experience or a new challenge? Or is it that you are already familiar with the work involved?
• What are the skills and experiences you wish to highlight? To make your application more interesting, think of things that are not already in your résumé.

Make sure you have the name of the person to whom you should address your letter. This information is generally provided in the job offer. Don’t hesitate to call the company if you need more information.

Your letter should convince the employer to look at your résumé and offer you an interview. By introducing yourself, you can show that you have the qualities needed for the job on offer. Here are a few tips on how to write a good letter.

• Avoid talking only about yourself. Address the company's needs, which are generally described in the job offer.
• Use positive, assertive wording like "I accomplished."
• Show that you are original.
• Avoid copying word-for-word what is already in your résumé. Include new information and find new ways of expressing your ideas.
• Write a maximum of one page.
• Write your letter single-spaced and divide the information into paragraphs.
• Reread your letter carefully before sending it in.

A cover letter must respect an order of elements.

Heading

Indicate the date on which you are sending the letter. Indicate the name, title and professional address of the person to whom your letter is addressed.

First part

Mention how you heard about the job, for example

• an ad in a newspaper or other publication
• a posting on the Online Placement or another job search website
• social media
• personal contacts.

Second part

Explain briefly why you feel you are the right person for the job. You need to invite the person to read your résumé.

Also explain how your education, work experience and skills meet the requirements of the position. The idea is to show how your qualifications would be an asset for the employer:

• explain how your work experience can help you meet the job offer requirements
• write one or two paragraphs
• try to tailor your letter to the company and job in question.

Third part

Thank the person for having taken the time to read your application. Clearly state that you are available for an interview.

Closing

End your letter with a standard formal closing like "Sincerely" or "Best regards".

Signature

• Sign your letter
• Write your name and contact information (address, telephone number and email address) under your signature
• Include your personal website address, if you have one
• At the end, mention any documents you are enclosing with your letter, such as your résumé.