Administrative Coordinators
Job description
These individuals supervise and implement administrative procedures within an organization. They collaborate in the preparation of the annual budget and oversee inventory control. They coordinate the acquisition of administrative services (office space, supplies, parking, etc.). They supervise staff in charge of managing documents and assign them tasks. They ensure that deadlines and procedures are respected. They work for organizations and companies in the private and public sectors.
Environment
- Controlled ambient temperature
Main tasks
- Assess the administrative needs of an organization.
- Perform business analyses and assess marketing reports to guide the actions required.
- Manage and coordinate projects.
- Establish the priority of tasks.
- Collect and process data.
- Coordinate meetings between the various teams.
- Prepare follow-up documents and project status reports.
Training and requirements
Formation
Sometimes required
- Experience in office administration as an Executive Assistant may be required.
- Project management certification may be required.
Main skills and characteristics
Skills
- Data collection
- Information processing
- Reading comprehension
- Oral expression
- Written expression
- Time management
- Critical thought
- Judgment and decision-making
- Financial resource management
- Human resource management
- Material resource management
- Solving complex problems
- Operations and control
- Coordination
- Active listening
- Systems evaluation
- Result evaluation
- Active learning
- Operation analysis
- Service oriented
- Social perception
- Negotiation
- Persuasion
- Teaching
- Quality control analysis
- System analysis
- Technological design
Abilities
- Oral comprehension
- Verbal skills
- Speech clarity
- Written comprehension
- Written expression
- Information organization
- Time sharing
- Control accuracy
- Speech recognition
- Awareness of issues
- Near vision
- Classification
- Auditory attention
- Deductive reasoning
- Inductive reasoning
- Basic numeracy
- Idea generation
- Visualization
- Mathematical reasoning
Knowledge and attributes
- Knowledge of administration and management
- Knowledge of personnel and human resource management
- Autonomy
- Sense of responsibility
- Capacity to adapt
- Capacity to work in a team
- Rigour
- Respect standards and regulations
- Capacity for synthesis
- Knowledge of office work
Interests
- Direct, organize, and manage
- Draft, communicate, and inform
- Work with numbers
- Work in an office
- Collect, verify, sort, and classify data or information
Personality profiles (RIASEC)
- Enterprising
- People with this profile prefer having responsibilities, influencing others and responding to challenges.
- Conventional
- People with this profile prefer specific, well-defined tasks. They like to respect the order of things and follow established rules.
- Social
- People with this profile prefer to be in contact with others, in particular to entertain, help or teach them.
Appellation d’emploi liée (à traduire)
Administrative officers (CNP 13100)
Skill type
Business, finance and administration
Last update: January 29, 2026